The Complete SOCMAN Society Management System
A purpose-built society management application for farmers cooperatives, agricultural societies, and SACCOs. Manage members, produce collections, farm inputs, seedlings, payment calculations, deductions, and SMS communications — all in one platform.
500+
Societies
9+
Modules
SMS
Integrated
Farm Inputs
Fully Managed
SMS Gateway
Integrated
Registration
Members & Groups
Collections
Produce & Period Mgmt
Farm Inputs
Orders & Debt Mgmt
Payments
PCR & Deductions
Java
Desktop & Offline
9+
Core Modules
About SOCMAN
Built for Farmers Cooperatives Societies
SOCMAN is a Society Management Application developed in Java with a MySQL database, designed specifically for the unique operational needs of agricultural cooperatives and farmers societies in Kenya. It is a standalone desktop application installable on any computer without internet dependency.
From registering members across clusters, wards, and factories — to tracking every kilogram of produce collected, every bag of fertiliser ordered, every deduction applied, and every payment disbursed — SOCMAN handles the complete society lifecycle in one system.
System Vision
"To empower every farmers cooperative society with reliable, easy-to-use technology that eliminates manual errors, ensures fair payments, and keeps members informed."
Built With Integration in Mind
"SOCMAN has been developed using modern technology to enable integration with any other application — banks, SACCOs, SMS gateways, and government platforms."
System Modules
Everything a Cooperative Needs
From member registration to final payment disbursement — every module built around how Kenyan agricultural cooperatives actually operate.
Registration
Register and manage Users, Members, Groups, Clusters, Factories, Banks/SACCOs, Wards, Sub-Counties, and Counties. Full KYC and onboarding workflows for every entity type.
Produce Collections
Period management for production cycles. Record daily produce collections per member, view production totals, generate summary and journal totals per period and factory.
Farm Input Management
Set order structures for fertilisers and chemicals. Members place and view orders, generate order reports, and manage farm input debts with automated interest calculations and debt reports.
Seedling Management
Configure seedling order structures, manage member seedling orders, generate reports, and track seedling debts with interest rate settings and automated repayment management.
Payment Calculation (PCR)
Add and view sales statements, generate Payment Calculation Requests (PCR) with all deductions applied, and produce full statements, net payment summaries, and individual payment slips.
Deductions Management
Configure deduction targets and deduction rates per category. Set interest rates for outstanding debts. All deductions are automatically applied when generating PCR payments.
Payment Execution
Set payment rates and execute bulk or individual member payments. Generate full payment statements, net payment summaries, and printable payment slips for every member.
SMS Communication
Send collection notifications, general announcements, and fully customised SMS messages to all members or specific groups via integrated SMS gateway and utility programs.
General Reports
Comprehensive reporting across all modules — member reports, collection summaries, farm input and seedling reports, deduction schedules, payment histories, and audit trails.
Society Cycle
From Collection to Payment
The complete agricultural cooperative payment cycle — fully automated from the field to the member's bank account.
1. Collection
Field LevelDaily produce recorded per member
2. Farm Inputs
Orders & DebtInputs issued, debt recorded
3. Sales Statement
Society LevelMarket sales entered per period
4. Deductions
Auto-AppliedAll debts & levies deducted
5. PCR Generated
Payment RequestNet amounts calculated per member
6. Payment
Member PaidSlips printed, payments executed
System Requirements
Key Advantages
Why SOCMAN
The Impact on Your Society
Eliminate Manual Errors
Automated calculations for collections, deductions, and payments eliminate human errors that cost societies money.
Fair & Transparent Payments
Every member can see their collections, deductions, and net payment — building trust across the cooperative.
Faster Payment Cycles
PCR generation that used to take days of manual calculation is completed in minutes — paying members faster.
Instant Member Communication
SMS notifications keep every member informed about collection schedules, payment dates, and announcements.
Simple Pricing
Choose Your Plan
Priced for societies of all sizes. All prices exclude VAT. Includes free setup and training.
Small Society
Up to 500 members, 1 factory
Ksh 3,000
per month
- Member Registration
- Produce Collections
- Basic Payment & PCR
- General Reports
- Farm Input Management
- SMS Gateway
Standard Society
Up to 2,000 members, multiple factories
Ksh 6,500
per month
- All Small Society Features
- Farm Input Management
- Seedling Management
- Full Deductions Engine
- SMS Communication
- Full Reports Suite
Large Cooperative
Unlimited members & factories
Ksh 12,000
per month
- All Standard Features
- Unlimited Members & Factories
- Bank / SACCO Integration
- Custom Reports
- Dedicated Support
- On-site Training
All plans include free installation, data migration, and staff training. 30-day free trial available.
Get In Touch
Ready to Modernise Your Cooperative?
Whether you're a small village cooperative or a large multi-factory agricultural society, our team will set up SOCMAN and train your staff to get running in days.
Deployment
Book a Free Demo
We'll walk you through a live session customised for your society.
